> For the complete documentation index, see [llms.txt](https://railnology.gitbook.io/railnology-docs/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://railnology.gitbook.io/railnology-docs/organization-administration/invite-team-members.md).

# How to Invite Team Members

Inviting team members to your organization sends them a secure, time-limited email invitation. When they accept, their account is linked to your organization with the role you selected.

### Before You Start

You must have the **Administrator** role in your organization to send invitations.

### Steps

1. Navigate to **Org Admin** in the left sidebar.
2. Click the **Members** tab.
3. In the **Invite New Member** section at the top of the page, enter the team member's email address.
4. Select their **Platform Role** from the dropdown.
5. Click **Invite**.

Railnology sends the invitation email from <noreply@railnology.com>. The recipient receives a link to accept the invitation and, if they do not have a Railnology account, complete registration.

### What Happens Next

* The invitation appears in the **Invitations** section of the Members tab with a Pending status.
* Once the team member accepts, they appear in the **User Access Control** section with an Active status, and in the **Team** tab with the role you assigned.
* If they already had a Railnology account, they are added to your organization immediately on acceptance. Their existing credentials and profile carry over.

### Managing Pending Invitations

From the **Invitations** section of the Members tab, you can view all outstanding invitations and their status. Use the action buttons on each invitation card to resend or cancel individual invitations.

> **Note:** Invitation links are time-limited. If a team member reports their link has expired, cancel the existing invitation and send a new one.

> **Note:** Each email address can only have one active invitation per organization at a time.